Maintainability of a Terminology in Healthcare

Dec 3, 2019

Providers of medical informatics applications need controlled medical vocabularies to support their applications. It is to their advantage to use available standards to achieve this end. Various standards have long existed; each with the purpose to cover a specific area within healthcare. For example, the first international classification created by WHO is known as the International List of Causes of Death (ICD), which was adopted by the International Statistical Institute in 1893 ( . In addition to international standards, numerous local lists of terms are used in order to cover different medical events. 

Healthcare as a field is constantly growing and evolving, which means the standard medical vocabularies are under constant maintenance in order to cover and define newly discovered diseases, procedures, medications, etc. This maintenance is of paramount importance to keep the standard relevant and useful. However, there are a lot of pitfalls connected to this maintenance. 

Common Pitfalls:

First of all, the technical choices can impact the capacity of a terminology to evolve, change, and remain usable over time. For example, the definition of how a term’s code is managed and how it can behave in a medical vocabulary is important. A code for a medical event should never change or be reused, as it is highly likely that historical patient data become ambiguous or erroneous. Furthermore, codes for each medical event should not have a format that can carry meaning, context or be tied to a hierarchical position. This is very important as health knowledge is being constantly updated and therefore how we categorize health terms is likely to change. 

A standard vocabulary should support consistency of patient descriptions over time, however, is not possible when terms change or even worse if a term inside a vocabulary changes meaning. In practice, this problem can be dangerous to the management of individual patients whose data might be subsequently misinterpreted. Therefore, everything attached to a medical code such as name, properties or relationship must remain the same meaning as was first intended, thereby following the principle of “Concept Permanence”.

Historic Information as a Potential Solution:

The above issue of maintenance seems straightforward, however, terminology providers change and add names, relationships and properties for a given medical event. This has the potential to change the interpretation of the term. One solution to overcome this issue is to have a full historical timeline for a medical term. This historical information is essential because the interpretation of coded patient data is a function of a term that exists at a certain point in time (e.g. AIDS patients were coded inconsistently before the introduction of the term AIDS). Possessing a full historic view of medical terms provides the ability to describe how a term was interpreted at a given point in time and thereby correctly extract the intended meaning. In order to have this full record of history, all new and revised terms and synonyms must have their date of entry as well as date of retirement recorded in the code system.

How Can HealthTerm Help?

HealthTerm is a terminology solution where both international standards and local term sets can be managed and maintained. All modifications and updates of a term will be tracked resulting in a historic timeline of a term and its adhering components. Furthermore, nothing is deleted to support historical patient records using obsolete terms, for their future interpretation and aggregation.


“International Classification of Diseases (ICD) Information Sheet.” World Health Organization, World Health Organization, 11 Oct. 2019,

Cimino JJ. Desiderata for Controlled Medical Vocabularies in the Twenty-First Century. Methods Inf Med. 1998;37(4-5):394–403.

Peter L Elkin, Steven H. Bown, Christopher G. Chute. Guideline for Health Informatics: Controlled Health Vocabularies – Vocabulary Structure and High-level Indicators. Volume 84: MEDINFO 2001, pages: 191 – 195

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HealthTerm® is a terminology platform, developed by CareCom over the last 15 years for the international healthcare sector.


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HealthTerm® handles all tasks related to terminologies, code systems and structured content – from creation of a new code system to translation of international code systems or mappings between local code lists and international standards.


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HealthTerm® is unique in having a full set of tools to create and maintain all types of code systems and at the same time, it has the performance/security to handle the biggest healthcare enterprises on run-time look-up.


Orion is excited to announce our migration to HealthTerm. The flexibility combined with the high quality control of HealthTerm's tooling is by far the best the market offers today. We offer our customers a complete tooling package with everything from ease of use, maintenance of local code systems and mapping to a huge range of standard code systems based on international process standards with workflow control and process statistics. Additionally the software enables handling multi lingual processing on the fly, patient friendly and clinician friendly terms. Thousands of subset for customers to use in their applications come as standard e.g. for quality measure reporting (CQMs) and detailed support for semantic ontologies.

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“HealthTerm® can be described as the link between applications and organizations in the healthcare system. It is one of the most advanced products within this specialized market. HealthTerm is a complete solution which can be used in any type of job where classifications and terminologies are essential. HealthTerm ensures consistency as all clinical and administrative systems collect codes from one source – and this in turn provides an increase in patient safety.”

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‘…EU Commission: the epSOS project uses HealthTerm® as the 24/7 terminology webserver, where all the national translations and mappings are created using the mapping and translation modules. The final results of these endeavors now represents the epSOS Central Reference Terminology Server for all participating countries.

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SHIEC is excited to have CareCom U.S. join the SB&T Partner program,” said Kelly Hoover Thompson, CEO of SHIEC. “SB&T Partners are selected based on their ability to bring unique, value-added solutions to o ur HIE community members. We know some of our members might struggle with a single source of truth for code systems and effective ways to map codes. CareCom U.S. provides the tools and expertise to support our members financial and operational goals. SHIEC looks forward to working with CareCom U.S.

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